Job descriptions are compiled for each position by the President and are issued to the employee upon hire. The Human Resources Office coordinates the annual job description review process. All personnel are required to file a current job description annually by September 1 or as changes necessitate. The job description is a part of the employee’s requirement of employment issued by the President and must include the following items:
- position title and essential function statement;
- duties and responsibilities of the position;
- required knowledge, skills, and abilities (physical requirements, as appropriate);
- minimum required education, training, and/or experience (required licensure and/or certification, as appropriate); and
- an indication of any supervisory responsibility required of the position.
The essential functions statement must include that the employee should, “comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.” The job description must be signed and dated by the employee, the immediate supervisor, and a dean (when appropriate), and must be approved by the President.
All full-time employees should review their job descriptions annually with their immediate supervisors to determine whether updates should be requested. These updates would include new responsibilities and assignments that are a major part of the position. To request an update, the employee should attach a note to the submitted job description indicating the updates and why they are necessary. All updates must be approved by the President. No employee should add or take away from a job description without approval of the President. Additionally, title additions or changes are not allowable except when given written approval by the President. The Human Resources Director can assist employees with questions regarding the job description approval process.
Part-time instructors are required to submit a job description at the beginning of the first semester of employment during the academic year. These job descriptions are first reviewed by the part-time instructors’ respective dean or director and then approved by the President.