Faculty grade books are considered a permanent record and should be retained by the instructor until termination of employment. Gradebooks of full-time faculty are submitted to the Dean of Instruction for permanent filing, and gradebooks of adjunct instructors are submitted to the Associate Dean of Instruction or the Dean of Workforce Development and Skills Training. Copies of grade books/grade rolls may be requested for submission by the appropriate administrator at the conclusion of any given semester.
Grade books/grade rolls for online courses, showing a list of students enrolled, assignments/test, grades, and course average should be printed by the instructor at the conclusion of each semester and retained for future submission to the Dean of Instruction, Associate Dean of Instruction, or the Dean of Workforce Development and Skills Training. Copies of grade books/grade rolls for online courses may be requested for submission by the appropriate administrator at the conclusion of any given semester.