Purpose and Procedures
The utilization of committees facilitates broad-based participation of College personnel in the governance and growth of the College. Committee recommendations or questions should be brought to the attention of the administrator responsible for the area of assignment. Adjunct instructors are welcome to serve on college committees although it is understood that their limited hours may preclude attendance at some meetings.
The individual designated as chair of a committee is responsible for calling meetings on a regular basis and for maintaining meeting minutes. Committee members who may be unable to attend a meeting should be included, along with attending members, in the distribution of the minutes. Additionally, copies of the minutes are to be filed with (1) the administrator responsible for the area of committee assignment, (2) the Dean of Instruction, and (3) the Office of Institutional Planning and Assessment.
Selection and Appointment
Administrators and staff are appointed to committees upon hire, and these appointments are adjusted as deemed necessary by the President. At the beginning of the academic year, full-time faculty are given the opportunity to complete the annual Faculty Committee Preferences Survey, which includes an option to indicate three committees to which they wish to be appointed. These preferences are taken into consideration in appointing or updating committee assignments for the year by the President or the President’s designee.
When needed for accreditation review purposes, additional committees answering to the local SACSCOC Accreditation Leadership Team will be appointed. Ad hoc or additional standing committees may be established as needed by the President and/or persons designated by the President.
Membership on some committees, such as the Faculty Council and the Sick Leave Bank Committee, is established by set guidelines that include election by peers and appointment by the President. Otherwise, selection of individuals for placement on a committee is guided by the effort to have broad-based representation and the expertise to accomplish the committee work, as well as by indicated interest on the part of faculty members. Each individual is notified of committee assignments by administrative memorandum.